Author Guidelines

Author Guideline/Submission Guideline

1. Manuscript Preparation

The following will be the types of masticates and their length published by EDJSS:

1. The length of Research Reports and Synopsis of Academic Theses/Dissertations should be in between 8000 to 10,000 words.
2. The length of Feature Articles should be in between 5000 to 8000 words.
3. The length of Policy Articles should be in between 5000 to 8000 words.
4. The length of Biographical Notes should be in between 4000 to 6000 words.
5. The length of Book Review, Biographical Notes, Literature reviews, Case reports, Essays, Brief communications, and Notes should be in 2000 to 4000 words.
6. The length of Opinion should be 1000 to 2000 words.
7. All manuscripts should be prepared according to the guidelines provided herewith in Appendix 3. The text of the manuscript must be in Times New Roman font size 12. The referencing should follow the Chicago Manual Style.[1] For detail preparation of the manuscript pleasesee Appendix 5.
8. The Abstract should not be more than 350 words including maximum of 5 keywords and should be in Times New Roman and italic with font size 11. The abstract should be presented on the first page of the article below the title of the article and names of the author/s.

2. Submission of Manuscripts and Communication to Authors

1. The Editor-in-Chief announces requests for submission of manuscripts
2. The submission should be electronically in Microsoft Word text, 1.5 spaced; uses a 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
3. The text adheres to the stylistic and bibliographic requirements outlined in Appendix
4. Manuscripts must be accompanied by a brief biography or CV of the author detailing such information as would establish his credibility and authority on the subject correspondingly applicable to civilian and military officer (e.g. rank, profession, current unit or appointment, educational qualifications, significant courses attended or taught, past appointments in his parent service, practical experience, service under hostile fire, etc.) Furthermore, a cover letter signed by the author(s) of a manuscript declaring that:
   • The submitted manuscript is original and has never been published in any other journal so far, and also it is not under the consideration for publication in any other journal.
   • They have secured prior right or permission to reproduce any material (text, picture, graph etc.) incorporated in the manuscript that registered or owned by copyright owner or publisher.
5. Once the author/s submits his/her or their manuscript along with the letter which attests the above listed terms, then the author/s shall be given a letter of confirmation of receipt of the manuscript through emails or printed letter.
6. The Editor-in-Chief selects one EB member for pre-review of a manuscript especially for the style, thematic area, and conformity with the Journal
7. If a manuscript is accepted by the EB member preliminary review then it will be sent to the reviewers
8. Preliminary reviewing of articles by the EB should not be more than six weeks.
9. If an article fails to meet the standards of the Journal either at the preliminary review under the Editorial Board or later on by the Referee Board, then the Office of Editor-in-Chief shall inform the decisions and comments to the author not later than 7 days after the decision made.
10. If a manuscript is accepted by reviewers with minor and major modifications, it will be returned to the author(s) for revision.
11. A manuscript rejected by reviewers will be returned to the corresponding author(s) along with the comments. A rejected manuscript shall be resubmitted for consideration only once after the necessary amendments have been effected.
12. After a final editing, the manuscript shall be returned to the author(s) for proof reading for editorial corrections. After completion of this step, an official letter of acceptance will be sent to the author(s).
13. Accepted manuscripts for publication in the EDJSS shall be solely the property of the DWC.
14. Two copies will be supplied to each contributor of published articles for free.
15. Royaltiestoauthors or contributors of published articles might be made accordingtoterms mutuallynegotia

3. Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
3. Where available, URLs for the references have been provided.
4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

4. Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

7. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
8. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
9. Where available, URLs for the references have been provided.
10. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
11. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
12. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

5. Style of Reference

As with all serious professional publications, sources used and ideas borrowed in EDJSS articles must all be acknowledged to avoid plagiarism. Research containingno references will not be considered. Note numbers should be inserted after punctuation. For the purpose of uniformity and to simplify the editorial process, the use of footnotes is required. The footnote containing the first reference to a specific source should be detailed. The short-title method is used for subsequent references to the same source. The use ofIbid. and op. cit. is discouraged. All direct quotes require a reference with a specific pagenumber. When referring to a central idea in a specific work, no page numbers are required.

EDJSS is using Chicago Manual of Style for citing other publications as below:

• Archival references

Archival depot, library or museum followed by the collection, group of documents or papers.

Examples:

Footnote and reference list:

Department of Defence Archives (hereafter DOD Archives), Chief of the General Staff (hereafter CGS) 607, CGS/3/2/1Vol. 1, CGS Adjutant General (Hereafter AG), 6 June 1952.

Subsequent reference to this archival group can be made as follows:

DOD Archives, CGS/3/2/1Vol. 1, CGS-AG, 6 June 1952.

• Journal article

Last name, Initials. “Title of Article”. Journal Title Vol./Nr. Year. Pages.

Examples:

Footnote:Scholtz, L. “The South African Strategic and Operational Objectives in Angola, 1987–1988”. ScientiaMilitaria: South African Journal of Military Studies 38/1. 2010. 79.

Subsequent reference: Scholtz. “The South African Strategic…”. 80.

Reference list:Scholtz, L. “The South African Strategic and Operational Objectives in Angola, 1987–1988”. ScientiaMilitaria: South African Journal of Military Studies 38/1. 2010. 77–113.

• Book

Last name, Initials. Title of Book. Place of publication: Publisher, Year.

Examples:

Footnote: Gray, C. S. Modern Strategy. Oxford: Oxford University Press, 1999. 56.

Subsequent reference: Gray. Modern Strategy. 62.

Reference list: Gray, C.S. Modern Strategy. Oxford: Oxford University Press, 1999.

• Book with two or more authors:

Examples:

Footnote: Ward, G. C. and Burns, K. The War: An Intimate History, 1941–1945. New York: Knopf, 2007. 52.

Subsequent reference: Ward and Burns. The War… 85.

Reference list: Ward, G. C. and Burns, K. The War: An Intimate History, 1941–1945. New York: Knopf, 2007270

For four or more authors, list all of the authors in the bibliography; in the note, list only the first author, followed by et al.

• Chapter

Last name, Initials. “Title of Chapter”. In Last name, Initials and Last name, Initials (eds), Title of Book. Place of publication: Publisher, Year, pages.

Examples:

Footnote:Kiras, J. “Irregular Warfare: Terrorism and Insurgency”. In Baylis, J., Wirtz,

2010. J. and Gray, C.S. (eds), Strategy in the Contemporary World: An Introduction to Strategic Studies. Oxford: Oxford University Press, 2010. 189.

Subsequent reference:Kiras. “Irregular Warfare…”. 200.

Reference list:Kiras, J. “Irregular Warfare: Terrorism and Insurgency”. In Baylis, J., Wirtz,

207. J. and Gray, C. S. (eds), Strategy in the Contemporary World: An Introduction to Strategic Studies. Oxford: Oxford University Press, 2010, 185–207.

• Internet document

Last name, Initials. “Title of Document”. Site Owner. Date. URL, Accessed on Date.

Examples:

Footnote:Engelbrecht, L. “Analysts Welcome Defence Budget Boost”. defenceWeb. 28 October 2009. http://www.defenceweb.co.za/index.php?option=com_content&task=view&id=4918&Itemid=379, Accessed on 3 June 2010.

Subsequent reference:Engelbrecht. “Analysts Welcome Defence Budget Boost”.

Reference list:Engelbrecht, L. “Analysts Welcome Defence Budget Boost”. defenceWeb. 28 October 2009. http://www.defenceweb.co.za/index.php?option=com_content&task=view&id=4918&Itemid=379, Accessed on 3 June 2010.

• Newspaper article

Last name, Initials. “Title of Article”. Name of Newspaper, Date. Section. Page.

Examples:

Footnote:Sefara, M. “Beast that instills only fear and loathing”. The Sunday Independent, 30 May 2010. Sunday Dispatches. 14.

Subsequent reference:Sefara. “Beast that instills…”. 14.

Reference list:Sefara, M. “Beast that instills only fear and loathing”. The Sunday Independent, 30 May 2010. Sunday Dispatches. 14.

• Thesis

Last name, Initials. “Title of Thesis”. Thesis presented for degree (stipulate in full). Name of university, year.

Examples:

Footnote: Jordaan, E. “South African Defence since 1994: A Study in Policy-Making”. Thesis presented in partial fulfilment of the MMil in Military Sciences. StellenboschUniversity, 2005. 25.

Subsequent reference:Jordaan. “South African Defence since 1994…” 28.

Reference list:Jordaan, E. “South African Defence since 1994: A Study in Policy-Making”. Thesis presented in partial fulfilment of the MMil in Military Sciences. Stellenbosch University, 2005.

• Conference paper

Last name, Initials. “Title of Paper”. Paper presented at Name of Conference, Place, Date

Examples:

Footnote:Heuser, B. “Strategy Making: The Theory vs. the Practice”. Paper presented at the First South African Conference on Strategic Theory, Stellenbosch, 11 June 2009.

Subsequent reference:Heuser. “Strategy Making…”

Reference list:Heuser, B. “Strategy Making: The Theory vs. the Practice”. Paper presented at the First South African Conference on Strategic Theory, Stellenbosch, 11 June 2009. For further information and examples[2]

6. Ethical Principles

Authors should ensure that their submissions are their own original work, sufficient in detail, well-argued and according to a proper reference system (consult the EDJSS guidelines for authors). Where the work of other authors are used proper and full referencing is required. No paraphrasing or indirect paraphrasing is acceptable without attribution. All sources will be properly acknowledged. Plagiarism in any of its forms, whether construed as unconscious or naïve plagiarism, direct or indirect plagiarism, is unacceptable and will lead to immediate rejection of articles including the blacklisting of the person involved. Submitting an article or review article to more than one journal is not acceptable. Where co-authorship is at stake the person responsible for submission will ensure that the co-author(s) concur on the submission in that particular version both in terms of contents, argument and format.

[1] There are many different ways of citing resources from your research. The citation style sometimes depends on the academic discipline involved. For example:

• APA (American Psychological Association) is used by Education, Psychology, and Sciences
• MLA (Modern Language Association) style is used by the Humanities
• Chicago/Turabian style is generally used by Business, History, and the Fine Arts

[2]Please visit http://www.chicagomanualofstyle.org/tools_citationguide.htmlor http://support.ebsco.com/knowledge_base/detail.php?topic=996&id=7029&page=1